ARABIAN WORKING WESTERN ASSOCIATION
I. NAME AND ORGANIZATION
This association shall be known as the ARABIAN WORKING WESTERN ASSOCIATION.
The address of the Association shall be the address of the current President.
The fiscal year of the Association shall be concurrent with the membership year of the International Arabian Horse Association.
As an International Arabian Horse Association (IAHA) chartered club, AWWA shall abide by the current rules of IAHA.
The purpose of the Arabian Working Western Association is to aid and encourage the breeding, exhibiting, use and perpetuation of the Arabian Working Western horse; to stimulate popular interest in Arabian Working Western horses and their proper care and propagation; to disseminate useful information concerning them and promote the ability and best interests of the Arabian Working Western horse.
Membership fees shall be set from time to time by the club members for local dues in addition to any fees or dues owed to IAHA as an International Arabian Horse Association Chartered Club. AWWA allows full affiliate membership in another club but in order to have a full voting membership in AWWA full affiliate individual, family or dual membership is required.
Membership in the Arabian Working Western Association shall be limited to five classifications and they shall be as follows:
A. INDIVIDUAL MEMBERSHIP- Adult person who wishes to have an Individual Affiliate Voting membership in IAHA through AWWA. Annual dues will be payable on the last day of October. One vote per membership. Membership in IAHA included.
B. FAMILY MEMBERSHIP - A family in which one member wishes to have an Individual Voting Membership and in which other members wish to be eligible to participate in all AWWA programs. A family membership included junior membership for all children under the age of 18 who are members of the immediate family. One voting membership. Annual dues shall be payable on the last day of October. The adult who is to be the voting member and whose name shall be submitted to IAHA must be designated. No IAHA Youth membership shall be included.
C. SPOUSE/DUAL MEMBERSHIP- A married couple or two adults living in the same household who wish to have Individual Affiliate voting memberships in IAHA through AWWA. Annual dues shall be payable on the last day of October. Names of both shall be submitted to IAHA.
D. ASSOCIATE MEMBERSHIP - Adult persons who do not desire a voting membership but wish to participate in all AWWA programs. Annual dues shall be payable on the last day of October.
E. JUNIOR MEMBERSHIP - A youth member as defined by IAHA. Annual dues will be payable on the last day of October. One vote per membership in IAHYA.
F. MEMBERSHIP CONDITIONS - The methods and conditions upon which members shall be accepted and discharged or expelled shall be as follows:
1. Application for membership is to be made in writing and in such form as may be designated by the Board of Directors. All membership applications except renewal of current memberships are subject to the approval of the Board of Directors.
2. Membership is nontransferable and shall cease upon the death of the member.
3. Termination of membership.
a. After delinquency in payment of dues for a period of sixty days.
b. A member may be expelled or placed on suspension or placed on probation by a vote of three fourths of the quorum at a Board of Directors meeting provided he has two weeks notice and an opportunity to appear before the Board and provided that written notice be furnished the Board of Directors. Such expulsion, suspension or probation and specific reasons shall be published in the official Association news letter.
c. Anyone sanctioned under the above provision may appeal the action of the Board provided two weeks written notice is supplied to the Board. Upon the filing of such appeal, the sanction shall be suspended until such time as the appeal is ruled on by the Board. Such appeal shall be published in the official Association news letter.
d. Persons expelled may be reinstated by a three fourths vote of the quorum of the voting members at a membership meeting provided written notice of the desire to be reinstated is furnished the membership. Such reinstatement shall be published in the official Association newsletter.
G. Nondiscrimination - Membership in this Association is open to all persons without regard to race, color, sex, ethnic background, economic circumstances and without regard to the ownership of Arabian horses.
IV. MEMBERSHIP MEETINGS
At least two regular meetings a year shall be held. One of these meetings shall be held during the IAHA convention and shall be designated the annual meeting. The election of officers shall be held at the annual meeting. Said elected officers shall take office at the conclusion of the IAHA convention or annual meeting, which ever is later. The location, time and date of the meetings are to be designated in written notice to be mailed no later than fourteen (14) days prior to such meeting. Special meetings may be called by the President of the Association provided notice stating location, date, time and purpose of said meeting is provided to the membership.
The membership, as defined by a majority of voting members at a general meeting has the option to petition the board for any particular action. This petition requires the Board to address that issue at the next Board Meeting.
The Board of Directors shall establish the dates of the regular membership meetings and these dates shall be published in the official Association newsletter. A quorum shall consist of the voting members present at a membership meeting.
V. BOARD OF DIRECTORS MEETINGS
Regular meetings will be held at the discretion of the Board of Directors, but at least one meeting must be held prior to the Annual Membership meeting. The location, time and date of these meetings shall be designated in written notice no later than fourteen (14) days prior to said meeting.
Special Board meetings may be called by the President and may be conducted by conference call. Reconsideration of any subject from a previous meeting requires a three-fourths vote of the entire Board.
If action is required by the Board of Directors that cannot be accomplished at a regular or a special meeting, the President may poll Individual Directors to conduct the necessary business. A quorum shall consist of a majority of the Board of Directors.
VI. OFFICERS AND DIRECTORS
Officers and Directors of this Association must be adult voting members of the IAHA through the AWWA.
The Officers of the Association shall be elected for two year terms. The Officers shall consist of a President, Vice President, Secretary, and Treasurer. The Board of Directors shall consist of the aforementioned Officers, the Immediate Past President and three additional members elected from the general membership. At no time shall an Officer or member of the Board of Directors serve more than two consecutive terms of office unless elected to such additional consecutive term by a two thirds vote of the general membership.
In the year preceding an election year, a Nomination committee shall be elected by the general membership and shall present to the general membership a slate of Officers and Directors to be voted on by mail ballot by the general membership. Mail ballot may include electronic mail and Fax ballot. The Nomination committee shall present at least one nominee for each vacant post. Write in candidates shall be allowed.
Should a vacancy occur in the Board of Directors, the President shall appoint an interim Director until such time as an election is held. At the discretion of the Board of Directors, a Special election may be held provided notice of such special election is provided to the general membership no later than thirty days (30)
prior to said election.
VII. REGIONAL AND NATIONAL DELEGATES
Regional and National delegates shall be chosen by the Board of Directors.
VIII. DUTIES AND RESPONSIBILITIES
The principal duties of the President shall be to preside at all meetings of the Board of Directors and general membership meetings, and to have general supervision of the affairs and business of the Association.
The principal duties of the Vice-president shall be to discharge the duties of the President in the event of absence or inability, for any cause whatever, of the latter.
The principal duties of the Secretary shall be to keep a record of the proceedings of the Board of Directors and general membership meetings, and to handle and keep current all documents and correspondence pertaining to the Association.
The principal duties of the Treasurer shall be to countersign all deeds, leases and conveyances executed by the Association; to safely and systematically keep all financial records pertaining to the Association; to keep an account of money, credits, debits, and properties of any and all nature, of the Association. To keep an accurate account of all Moines received and disbursed, and to render such accounts, statements, and inventories of such Moines received and disbursed, and of money and property on hand, and generally oversee all matters pertaining to the fiscal condition of the Association.
Such Officers shall perform additional or different duties as shall time to time be prescribed by, imposed by or required by the President, Board of Directors and the Bylaws.
The President may provide for the appointment of such additional staff and committees as determined to be in the best interests of the Association.
The removal or expulsion of Officers and/or Directors shall be by vote of two thirds of the entire Board of Directors for specified reasons. Such actions shall be published in the official AWWA newsletter and to be reviewed by the entire membership on petition of the expelled or removed Officer. Any such action taken by the Board may be reversed by a two thirds vote of the entire general membership.
IX. GENERAL PROVISIONS
This Association is a nonprofit organization. All funds shall be used in accordance with our stated purpose and to provide for the continuing functioning of the Association.
The President and the Treasurer shall have authority to issue organization checks from the general account. Any other check writing authority shall be on the vote of the Board of Directors. A savings account shall be set up for funds not needed for immediate expenses, to be available to the President and the Treasurer upon express approval of the Board of Directors.
The Board of Directors may waive the requirement of bonding of such Officers that shall have access to Association funds.
Each year, the President will appoint a person or persons to draft a budget for the next fiscal year to be approved by the general membership at the annual meeting. The budget guidelines shall be adhered to, however funds may be transferred within the budget by a majority vote of the Board of Directors or a 3/4 vote of the quorum at a general meeting. If the need arises that additional expenditures beyond the original budget are necessary, such Moines may be appropriated provided such expenditure proposals be published at least fourteen (14) days prior to a general membership meeting and said proposals be passed by a 3/4 vote of the quorum at that meeting.
Should the Association be dissolved, any remaining assets shall be disbursed in a manner consistent with the Association's stated purpose.
The term published as used in the AWWA Bylaws shall be defined as: (a) 1st class mail, or (b) electronic mail, or (c) Facsimile service.
Voting may be done in the following manner:
a. In person at a Board of Directors meeting and/or general membership meeting (and/or)
b. By first class mail (and/or)
c. By electronic mail (and/or)
d. By facsimile (and or)
e. By conference call of the Board of Directors
X. AMENDMENTS TO THE BYLAWS
Amendments to the Bylaws may be made at any membership meeting by a 3/4 vote of the quorum providing such amendments have been published thirty (30) days prior to such meeting.